The Registrar General’s Department (RGD) has directed all limited liability companies to hold their Annual General Meetings (AGM) electronically if they want to do so.
This directive has become possible because of COVID-19 pandemic and the resultant restriction imposed under the Imposition of Restrictions Act 2020 (Act 1012) on public gatherings, pursuant to the power conferred by section 378(2) of the Companies Act 2019 (Act 992) on the Registrar of Companies.
However, the department should be notified before such virtual meeting is held, adding, the notification can be submitted to the Head Office in Accra or any of its Regional Offices in Kumasi, Sekondi Takoradi or Tamale.
Further, the RGD said the notification from the firms should spell out the electronic system to be used to be fair to all members.
Companies may however send their notifications to the Registrar-General by email to firstname.lastname@example.org for Accra email@example.com for Kumasi, firstname.lastname@example.org for Tamale and infostdrgd.gov.gh for Sekondi-Takoradi.
“Notice of the Meeting should be sent to every member electronically in accordance with provisions of each Company’s constitution”, it added.
The virtual AGM it noted can be held using such modalities as are fair to all their shareholders.